MYOB Advanced Demonstrations – Reviewing MYOB Advanced

MYOB Advanced is an ERP (Enterprise Resource Planning) solution aimed at Australian small to medium-sized businesses. Typically, businesses will review MYOB Advanced when their requirements are reasonably complex and they have outgrown entry-level accounting solutions. Potential customers of MYOB Advanced are typically looking for functionality that includes:

• Multi-company, inter-company and consolidations
• Inventory management
• Project accounting
• Manufacturing
• Field services
• Dashboards, KPI’s and analytics
• EDI
• E-commerce integration
• AP automation
• Branch accounting
• Multiple warehouses

Irrespective of the requirements, demonstrations of MYOB Advanced is an important part of the ERP evaluation process. Let’s review the process of software evaluation as it relates to the demonstration of MYOB Advanced capability – relative to your companies’ requirements.

When considering a new ERP solution, a company typically follows a structured approach which includes:

• Analysis of business requirements – functional and technical requirements, what business benefits do you want to achieve, what ROI is expected? The business requirements analysis should also include a review of project timelines, reasons for going to market for a new solution (current pain points etc.).

 

• An on-line review of available solutions – get online and read reviews, blogs and case studies. Educate yourself with as much information as you can.

 

• Demonstrations of capability / functional fit:

 

Demonstrations of functional fit are an important step in the process of evaluating MYOB Advanced. Demonstrations typically fall into three categories:

 

• • Initial high-level demonstrations of MYOB Advanced – quick, on-line overviews of MYOB Advanced. These 2-10 minute demonstrations of MYOB Advanced are typically delivered as generic demonstrations of functionality per module or functional area. Examples are available here A company should use these demonstrations to start the evaluation process – gain an understanding of the “look and feel” of MYOB Advanced and high-level functions and features.
  • A more detailed demonstration of MYOB Advanced specific to your business requirements – a lot of time and effort should go into this presentation and demonstration of capability. This is the MYOB advanced reseller’s opportunity to show you, their potential customer, that they have understood your business requirements and have taken the time and trouble to configure the demonstration to your business requirements. This demonstration of capability should include your company data (items, customers etc.) and should be heavily focused on addressing your business requirements. Your MYOB Advanced partner should also demonstrate their capability to deliver the project – resource, implementation methodology and analysis of previous, similar, projects.
  • Detailed demonstrations of any areas of concern and/or focus areas. When the detailed demonstration of capability is complete your business will often have a few additional questions. These questions usually relate to third party (integrated) solutions or functionality that was not covered in the initial demonstration – perhaps an area of concern about the delivery of the solution.

 

• Requirements analysis – after the demonstration/s of MYOB Advanced, the team at Leverage Technologies usually recommends a brief requirements analysis This MYOB Advanced requirements analysis puts additional structure into the implementation proposal by focusing on documented requirements and implementation plans.

 

• Detailed proposal – one of the key deliverables from the requirements analysis is a detailed proposal which covers:
  • Cloud software
  • Annual maintenance plans and investment
  • Implementation pricing
  • Project plan/timeline
  • Resource requirements – customer and MYOB Advanced partner

 

• Contract signing – review and sign agreements.

 

• Project kick-off – onboarding and project kick-off.

Questions to ask during your demonstration of MYOB Advanced – keep the demonstration of MYOB Advanced interactive. Let your selection team ask lots of questions about functionality, timeline, training, user screens and business benefits.

Who should attend the MYOB Advanced demonstration? Subject matter experts, team leaders and senior management should attend the demonstrations. It is not uncommon to put together two separate MYOB Advanced demonstration agendas – one for senior management (summary/overview/business benefits demonstration) and a more detailed functional demonstration for super users / subject matter experts.

After the demonstration – what’s next? As referred to above, the team at Leverage Technologies recommends a requirements analysis as an important next step to assist prospective customers in their MYOB Advanced selection process.

If you want the MYOB Advanced expert team at Leverage Technologies to demonstrate the capabilities of MYOB Advanced for your industry, CONTACT US to find out more.